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A termination letter is a letter from an employer to an employee containing pertinent details surrounding their termination. It is typically used as a formal notice to the employee and an official record of the fact they have been terminated.
California Requirements California Unemployment Insurance Code 1089 requires employers to give a written Notice to Employee as to Change in Relationship form to all discharged or laid off employees immediately upon termination.
The best way to deliver a termination letter is in person, but if that's not possible, then send it by certified mail so that you have verification that the person received the letter.
Companies should avoid including harsh language, jokes, emotional statements or too much detail in the termination letter. The tone should be respectful and direct. "Stick to the facts," Dresnin said.
It's recommended that termination letters are issued to employees during termination meetings in most cases. If an employee leaves the job and does not return, or has to leave the premises urgently, other methods of delivery like mail or email can be considered as a last resort.