New Mexico Letter to Client - Failure to pay account and proposed withdrawal

• Category: Attorneys - Letters
• State: Multi-State
• Control #: US-ATTY-3
• Format: Word; Rich Text

Description

This is a multi-state form covering the subject matter of the title.

Subject: Urgent Notification regarding Outstanding Account Payment and Proposed Withdrawal — New Mexico [Your Company Name] [Company Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date] [Client Name] [Client Address] [City, State, ZIP Code] Dear [Client Name], RE: Regarding Outstanding Account Payment and Proposed Withdrawal We hope this letter finds you well. Our purpose in writing is to address an important matter concerning the outstanding balance on your account with [Your Company Name]. We regret to inform you that despite previous reminders, your account, referenced under [Account Number], remains unpaid, and we have been left with no choice but to seek resolution. [If applicable, briefly mention any previous attempts made to collect the overdue balance.] At this point, we must insist that payment be made in full within [specific time frame, e.g., 10 business days] to avoid any further consequence, including potential legal actions, collection proceedings, or damage to your credit rating. Outstanding Balance Details: Account Name: [Client Name] Account Number: [Account Number] Due Amount: [Amount Due] Due Date: [Due Date] Please be advised that as per our terms and conditions, we reserve the right to withdraw our services until your account is settled. We have yet to receive the payment necessary to resolve this overdue account, and it is essential that we receive immediate attention and action from your side. We want to ensure an amicable resolution of this matter and retain a positive relationship with you as our valued client. Therefore, we propose the following options to facilitate the resolution of the outstanding balance: Option 1: Full Payment — The easiest and quickest method to resolve this matter is by submitting the full payment of [Amount Due]. Accepted modes of payment include [List accepted payment methods, e.g., check, money order, bank transfer] made payable to [Your Company Name]. Option 2: Partial Payment — If you are unable to settle the account in full, we are open to discussing a mutually agreeable payment plan. This option would allow you to make staggered payments, provided that we receive your proposal within [specific time frame, e.g., 5 business days]. Please reach out to our designated representative at [Contact Information] to discuss the details of your proposed payment plan for our consideration. We sincerely appreciate your prompt attention to this matter and request that you take the necessary steps to ensure the settlement of your account within the given timeframe. We value your association with our company, and it is our hope that we can resolve this issue promptly and restore the positive working relationship we have enjoyed. Should you require any further information or clarification regarding your account, please do not hesitate to contact our customer service department at [Phone Number] or [Email Address]. Our team is available to address any concerns or queries you may have. Thank you for your immediate attention to this matter. We look forward to receiving your prompt response and a swift resolution. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name]