[Your Name] [Your Title] [Company Name] [Company Address] [City, State, ZIP Code] [Date] [Recipient's Name] [Recipient's Position] [Recipient's Company] [Recipient's Address] [City, State, ZIP Code] Subject: Response to Inquiry of Former Employee — Without Reference Dear [Recipient's Name], I hope this letter finds you well. Thank you for reaching out to us regarding your inquiry about our former employee, [Employee's Name]. We greatly appreciate your interest in gathering more information about their employment history with our company. In response to your inquiry, we regret to inform you that our company policy restricts us from providing direct references for our former employees. However, we are more than willing to provide you with general information about the employee's tenure and job responsibilities during their employment with our organization. [Employee's Name] joined our company, [Company Name], on [Employee's Start Date] and served as a [Employee's Position] until [Employee's Last Working Day], when their employment ended. During their time with us, [Employee's Name] demonstrated exceptional dedication, professionalism, and a strong work ethic. As a [Employee's Position], [Employee's Name] was responsible for [Key Responsibilities and Duties]. Their contributions were invaluable, and they consistently achieved outstanding results in their assigned tasks. [Employee's Name] was known for their [Employee's Positive Attributes], which greatly benefited our team and ultimately contributed to the success of various projects. While we had a positive experience working with [Employee's Name], we must note that it is essential for you to conduct your own comprehensive evaluation and assessment process when considering their suitability for a position within your organization. We recommend conducting reference checks or background screenings in accordance with your company's policies and procedures. Please be aware that our response is based on historical facts and should not be considered as a formal reference or an endorsement of the employee's character or qualifications for any future employment. If you require any further clarification or additional information regarding [Employee's Name]'s employment, please feel free to contact me at [Your Phone Number] or [Your Email Address]. I will be more than happy to assist you with any inquiries you may have. Thank you for your understanding, and we wish you all the best in your recruitment process. Sincerely, [Your Name] [Your Title] [Company Name]
New Mexico Sample Letter for Response to Inquiry of Former Employee - Without Reference
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FAQ
Typically, employers are allowed to share general information regarding your tenure with their companiesthings like your dates of employment, job title, and responsibilities, all which serve to confirm your employment and validate the things you likely provided on your resume for potential employers.
Can I see the reference that my previous employer wrote? Your previous or current employer do not have to automatically show you a reference they have written about you. Once you start a job with a new employer, you can ask them for a copy of any reference they have been given from your previous employer.
There is never an obligation to give someone a reference. You can politely and diplomatically decline the request without offending the person who asked you. The trick is to do so without making your refusal sound like a personal criticism or a professional rejection.
ALWAYS ask references about a candidate's workplace behavior, ethics and the reason that they left the company. ALWAYS be vigilant for evidence that a reference is not telling the whole truth about a candidate.
There is no statutory or moral requirement upon an employer to provide a reference for a former employee. The exceptions are where the former employer has expressly agreed with the employee that a reference will be given as part of their negotiated exit conditions.
There is no legal obligation to provide a reference except in a few sectors, such as financial services, but any reference that is provided must be true, accurate and fair. Your employer owes a duty both to you and any prospective employer.
Busted. Unless your business is regulated by the Financial Services Authority, generally there is no legal obligation on an employer to provide a reference for an employee or ex-employee and you are entitled to refuse to provide one.
A former employer can legally refuse to give information concerning an employee other than his official title and the dates he was employed. While this is legal, it's generally considered just as bad as giving a negative review, according to reference resource website References-Etc.
Be Specific. Be specific in what you're asking your former colleague to do for you. If you want to list his name and contact number as a reference a potential employer can call, he has to be open to discussing your professional work history.
There is never an obligation to give someone a reference. You can politely and diplomatically decline the request without offending the person who asked you. The trick is to do so without making your refusal sound like a personal criticism or a professional rejection.
