[Your Name] [Your Business Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Re: Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to address an important matter concerning your account with [Your Business Name]. It has come to my attention that there is an outstanding balance of [amount] on your account, which remains unpaid despite our previous attempts to contact you for resolution. As you are aware, we have always aimed to provide high-quality services to our clients, including yourself. However, it is essential for us to receive timely payments in order to maintain the operations and ensure the uninterrupted continuation of our business. Unfortunately, the non-payment of your account significantly affects our ability to deliver the same level of service to you and our other valued clients. We understand that unforeseen circumstances may arise, leading to delayed payments or financial difficulties. Therefore, we would appreciate it if you could provide us with an explanation for the outstanding balance on your account. This will enable us to better understand the situation and explore possible alternatives for resolving this matter amicably. In light of the current situation, we kindly request that you make the full payment of [amount] within [number of days] days of receiving this letter. This will allow us to bring your account up to date and avoid any further action or inconvenience to both parties involved. However, if you are unable to pay the entire outstanding amount at once, we are open to discussing a mutually agreed upon payment plan that suits your financial circumstances. Please contact our office as soon as possible to discuss this matter further and provide us with your proposed payment arrangement. Failure to respond or settle the outstanding balance within the stipulated time frame may result in us taking appropriate legal action to recover the amount owed. We sincerely hope it does not come to that and that we can resolve this matter through open communication and collaboration. Additionally, please be advised that until your account is settled, we will be unable to continue providing any further services and may be required to withdraw from any ongoing projects. This is necessary to ensure the fair treatment of all our clients and the financial stability of our business. We genuinely value your ongoing partnership and strive to maintain a positive working relationship with all our clients. Therefore, we strongly urge you to address this matter promptly, enabling us to continue our association on mutually satisfactory terms. Please do not hesitate to contact me directly at [Your Phone Number] or [Your Email Address] if you have any questions, concerns, or require further clarification regarding your account or the proposed withdrawal. Thank you for your attention to this matter. We sincerely hope for a swift and peaceful resolution. Yours sincerely, [Your Name] [Your Business Name]