New Jersey Request to Inspect Personnel File
Description
How to fill out Request To Inspect Personnel File?
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FAQ
As an employee, do I have a right to see my personnel files? The short answer is 'yes'. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.
New Jersey does not have a law requiring general access to personnel files. However, in connection with state agency investigations, employers may be required to submit information concerning employment records of employees. N.J.A.C. § -4.2.
Employees and former employees have the right to access their own records. This means that employees have the right to access personal records (such as leave entitlements and pay records) even though there is no statutory entitlement to access these records under the federal Privacy Act.
As a suggestion, you may want to set up a company policy that the only people that are allowed to access an employee's personnel record are the human resources manager, the employee's supervisor or manager, and the employee himself.
As an employee, do I have a right to see my personnel files? The short answer is 'yes'. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.
Request Letter FormatThe full legal name of the person to whom the letter is sent.Address of the person, official address.All the necessary details of the person.Salutation can be formal and respectful.The body of the letter should address the purpose of the letter as clearly as possible.
An employee's personnel file usually contains information related to their performance, salary, and any investigations of misconduct or medical issues. As a result, these records are generally considered private and can be accessed by only the employer and the employee.
Examples of items that should not be included in the personnel file are:Pre-employment records (with the exception of the application and resume)Monthly attendance transaction documents.Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.More items...
No federal law grants employees the right to inspect their personnel files. However, many states do give employees such rights and spell out the terms under which employees are allowed to inspect those files.
