Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
New Jersey Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Location: Specify the exact location within the trade show venue where the exhibit space is allocated. Consider factors such as visibility, accessibility, and proximity to high-foot traffic areas. 2. Duration: Clearly define the start and end dates of the lease. Take into account setup and tear-down time and ensure it aligns with the trade show schedule. 3. Rental Fees: Determine the cost of the lease and when payments are due. Include any additional charges such as security deposits, utilities, or cleaning fees. Specify the consequences of late payments or non-payment. 4. Space Dimensions: Provide accurate measurements of the exhibit space, including height restrictions, column placement, and any obstructed views that may affect layout design and equipment installation. 5. Permitted Use: Clearly state the permitted use of the exhibit space, including any restrictions on activities, signage, or displays. Consider any local regulations or trade show guidelines that may apply. 6. Booth Configuration: Specify any requirements for booth construction, design, materials, or colors that must be adhered to. Include regulations for hanging banners, attaching equipment, or using electricity and other utilities. 7. Insurance and Liability: Determine the insurance requirements for exhibitors, including general liability and property damage coverage. Outline the responsibilities of both parties in case of accidents, damages, or theft during the event. 8. Indemnification: Include a clause that indemnifies the trade show venue against any claims, actions, or liabilities arising from exhibitor's use of the space. 9. Exhibitor Services and Utilities: Outline the services and utilities available to exhibitors, such as electrical access, internet connectivity, water supply, waste disposal, cleaning, and security. Specify any associated costs or restrictions. 10. Signage and Branding: Address guidelines for exhibitors regarding signage dimensions, placement, and content. Consider any restrictions imposed by the trade show organizer or venue. 11. Force Mature: Include a force majeure clause that relieves both parties from fulfilling their obligations in case of unforeseeable circumstances such as natural disasters, labor strikes, or government regulations. 12. Accessibility and Accommodations: Ensure the exhibit space meets accessibility requirements for individuals with disabilities. Include provisions for accommodations such as wheelchair ramps, widened aisles, or assistive devices. 13. Termination: Specify the conditions under which either party can terminate the lease, including notice requirements, penalties, and obligations for dismantling and clearing the exhibit space. 14. Terms and Conditions: Include a section outlining additional terms and conditions that might apply, such as copyright infringement, photography or video recording restrictions, exclusivity, non-competition agreements, or dispute resolution mechanisms. Different types of New Jersey Checklists of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show could include industry-specific or niche trade shows such as: 1. Technology Trade Show Checklist 2. Health and Wellness Trade Show Checklist 3. Automotive Trade Show Checklist 4. Fashion Trade Show Checklist 5. Food and Beverage Trade Show Checklist 6. Real Estate Trade Show Checklist 7. Art and Craft Trade Show Checklist 8. Home and Garden Trade Show Checklist 9. Green Energy Trade Show Checklist 10. Entertainment Trade Show Checklist. Each type of trade show might have specific requirements or considerations that should be addressed when drafting the lease for the use of exhibit space.
