[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Government Agency Name] [Agency Address] [City, State, Zip Code] Subject: Request for Information Regarding [Specific Topic] Dear [Government Agency Name], I am writing to request information regarding [specific topic], as I believe your agency possesses valuable data and insights on this matter. As a resident of Montana, I am highly interested in obtaining comprehensive information and relevant resources that your agency may provide. I am particularly keen on understanding [specific area of interest]. Therefore, I kindly request your assistance in providing me with the following information: 1. Detailed statistics regarding [specific topic]: — Please provide data, reports, or studies that shed light on the current status, trends, and patterns related to [specific topic] in Montana. — Any available data regarding the demographic profile, geographical distribution, and impact of [specific topic] on various communities within the state would be highly appreciated. 2. Regulations, policies, and initiatives related to [specific topic]: — I would like to acquire copies of any laws, regulations, or policies implemented by your agency or other relevant authorities concerning [specific topic]. — Additionally, if there are ongoing or planned initiatives aimed at addressing [specific topic], please provide relevant details and information on how residents of Montana can participate or support these efforts. 3. Contact information for relevant resources: — If there are any organizations, experts, or community groups that specialize in [specific topic] in Montana, I kindly request their contact details. This will enable me to seek further information, collaborate, or engage in relevant activities. I understand that the information requested may be extensive, and I am prepared to cover any reasonable fees associated with obtaining the requested materials. Please inform me in advance if there are any applicable charges and the preferred payment method. I would greatly appreciate receiving the requested information in a digital format, preferably as PDF files sent via email to [your email address]. However, if physical copies are the only available option, please inform me of the necessary procedures to obtain them. Thank you in advance for your attention to this request. I look forward to your prompt response within [time frame you consider reasonable]. Yours sincerely, [Your Name]
Montana Sample Letter for Request Information from a Government Agency
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How to fill out Montana Sample Letter For Request Information From A Government Agency?
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FAQ
Public Records Act Montana Code 2-6-101 et seq. The law gives citizens the right to inspect any public writings of the state except as prohibited by statute. Recent legislation removed several exemptions to the law, thus opening records, including death certificates.
Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement.
You can ask for any information you think a public authority may hold. The right only covers recorded information which includes information held on computers, in emails and in printed or handwritten documents as well as images, video and audio recordings.
Information/data that is NOT covered by the Freedom of Information Act (FOIA) includes:Non-agency records and personal records.Public requests for access to physical artifacts or scientific samples (e.g. core samples, sediment, rocks, fossils, specimen samples, blood samples).More items...
For your request to be dealt with according to the Freedom of Information Act, you must:contact the relevant authority directly;make the request in writing, for example in a letter or an email.give your real name; and.give an address to which the authority can reply.
The FOIA does not apply to the Congress, the courts, or the central offices of the White House, nor does it apply to records in the custody of state or local governments. However, all state governments have their own FOIA-type statutes.
Generally provides that any person has the right to request access to federal agency records or information except to the extent the records are protected from disclosure by any of nine exemptions contained in the law or by one of three special law enforcement record exclusions.
You must make a Freedom of Information ( FOI ) request in writing....You should give:your name (not needed if you're asking for environmental information)a contact postal or email address.a detailed description of the information you want - for example, you might want all information held on a subject, or just a summary.
Florida, Ohio, and Vermont are known for having pro-access freedom of information laws. Florida was one of the first states to enact an open-government "Sunshine Law". (Florida's nickname is "The Sunshine State".)
What Do I Include In My FOIA Request?Clearly state that you are requesting documents under the Freedom of Information Act.Regardless of whether you make your request by mail, fax, or e-mail, please provide your mailing address.Be as specific as possible about the records you are requesting.
