Mississippi Sample Letter for Return of Purchase Order and Request for Advance Payment

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• Control #: US-0457LR
• Format: Word; Rich Text

Description

Sample Letter for Return of Purchase Order and Request for Advance Payment

Subject: Request for Return of Purchase Order and Advance Payment — Mississippi Sample Letter Dear [Vendor/Supplier's Name], I hope this letter finds you well. Our company, [Your Company's Name], had recently placed a purchase order with your esteemed organization according to the terms and conditions specified in our agreement dated [Date of Agreement]. However, we have encountered certain unforeseen circumstances that require us to kindly request the return of the purchase order and an advance payment refund. To facilitate an efficient process, we have outlined the details and steps involved for your convenience: 1. Purchase Order Details: — Purchase Order Number: [PO Number— - Date of Purchase Order: [PO Date] — Description of the product(s) or service(s) ordered: [Details of Purchased Items or Services] — Total invoiced amount: [Total Amount] 2. Reason for Return: Due to [provide a concise description of the reason(s) for return], we regretfully must request the cancellation and return of the aforementioned purchase order. 3. Advance Payment Details: — Advance Payment Amount: [Advance Payment Amount] — Date of Advance Payment: [Advance Payment Date] — Method of payment: [Payment Method— - Bank account details for refund: [Bank Account Details] 4. Refund Process: We kindly ask for your cooperation in initiating the refund process as promptly as possible. Please provide us with the following: — Confirmation of the cancellation and return of the purchase order. — Timelines for the refund process, including the estimated date by which we can expect the funds to be credited back to our account. — Any additional documentation or forms required from our end to facilitate a smooth return and refund process. As a reputable vendor/supplier, we trust that you will adhere to our request and handle this matter with the utmost professionalism. Our company greatly appreciates your understanding and prompt action in processing the return and refund. Kindly respond to this letter at your earliest convenience, either by email or by phone, to confirm that the necessary arrangements are being made and to discuss any further details, if required. We value our business relationship and hope to resolve this matter amicably. We look forward to hearing from you soon. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Designation/Title] [Your Company's Name] [Contact Information: Phone Number, Email Address] [Date]