[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Title] [Company Name] [Company Address] [City, State, ZIP] Subject: Request for Clarification in Applying Payment — Account [Account Number] Dear [Recipient's Name], I hope this letter finds you well. I am writing to you as a valued customer of [Company Name] to seek clarification regarding the recent application of a payment made towards my account. First and foremost, I want to express my appreciation for the prompt and professional service we have received from your company thus far. Please be advised that this letter is not intended to dispute the legitimacy of the charges; rather, my goal is to gain a better understanding of how the payment was allocated to different aspects of my account. Upon reviewing the statement for the billing period between [Start Date] and [End Date], I noticed that a payment of [Payment Amount] was received on [Payment Date]. However, after careful examination of the payment application, I have been unable to determine how this payment was allocated towards my outstanding charges and balances. To ensure we are on the same page, I kindly request the following information to assist me in understanding how the payment was applied: 1. Payment Allocation Breakdown: Please provide a detailed breakdown of how the payment was allocated to each outstanding charge and balance, including any applicable interest or fees. This will enable me to reconcile my records accurately. 2. Late Fees and Interest Charges: If any late fees or interest charges were included in the payment allocation, please provide a breakdown indicating how much was applied towards each and the corresponding dates these charges were incurred. 3. Payment Application Timeline: If the payment was applied to charges over multiple billing periods, please provide a timeline outlining how the payment was distributed across these periods. I kindly request that you thoroughly review my account and provide a comprehensive response within [number of days] business days of receiving this letter. In the event that any errors or discrepancies are identified, I trust that you will rectify them promptly. Please kindly reply to this letter in writing or by email at [Your Email Address]. If you require any additional documentation or information from my end to assist you in your investigation, please do not hesitate to inform me. I appreciate your understanding and cooperation in promptly addressing this matter. Our continued business relationship is of the utmost importance to me, and I believe that an open line of communication will help us ensure the accuracy of my account while maintaining mutual trust. Thank you for your attention to this matter, and I look forward to receiving your response. Sincerely, [Your Name]
Mississippi Sample Letter for Request for Clarification in Applying Payment
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How to fill out Mississippi Sample Letter For Request For Clarification In Applying Payment?
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FAQ
Letter of Clarification means a letter and any schedules or attachments thereto issued by the Authority to a Tenderer or Proponent summarizing all the clarified terms on which the Authority may issue a Letter of Acceptance to that Tenderer or Proponent and, if applicable, includes all modifications, amendments and
My name is (Name) and I write to notify you of outstanding payment of (Money amount) dollars. (Describe in your words). This payment regards that (Specification) was delivered to your company's location at (Address) on the date (DD/MM/YY). We wish to request that you honor the payment agreement at your earliest.
Fortunately, the structure of a formal email of request is very simple:You start the email or letter by explaining what you are writing about (the topic/subject) and what the email's purpose is (i.e. you want to ask them some questions or for something).Then in the next section, you ask them the questions or requests.More items...
20 Email Expressions to Ask for ClarificationIf I understood you correctly, you would like me to...As previously stated2026Could you please clarify what you meant by2026?Sorry if I was unclear.As per my last email2026Please let me know if I misunderstood.Please let me know how we can avoid this in the future.More items...?
Guidelines for ClarifyingAdmit if you are unsure about what the speaker means.Ask for repetition.State what the speaker has said as you understand it, and check whether this is what they really said.Ask for specific examples.Use open, non-directive questions - if appropriate.More items...
Tips for asking for clarificationAdmit you need clarification. Admitting you need more information makes the next step much easier for the person you ask.Don't blame the other person. Own your confusion.Summarize.Be specific.
To write a letter of request, start by greeting the recipient with Dear, followed by the person's last name and title, or To Whom It May Concern. Then, briefly explain who you are and why you're writing in the 1st paragraph. Next, provide additional context and details about your request in the 2nd paragraph.
I (name of the customer) hold the Savings Bank Account No. (indicate the Savings Bank Account No.) in your Branch. I would further like to state that after the update of my Passbook, I have found that the Bank has deducted Rs.
10 tips to write persuasive request lettersKnow your addressee.Do not be verbose.Make your letter easy to read.Add call to action.Convince but do not demand.Do not be burdensome.Write in a friendly way and appeal to the reader's feelings.Remain polite and professional.More items...?
How do you write your clarification emails?Thank the person for the information. Thanks for the information on the conference.Clarify what you don't understand/still need. I'm afraid I don't understand what you mean by ABC.Reference the next step politely.
