Mississippi Cash Receipts Control Log
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FAQ
The procedure for check receipts processing is outlined below.Record Checks and Cash. When the daily mail delivery arrives, record all received checks and cash on the mailroom check receipts list.Forward Payments.Apply Cash to Invoices.Record Other Cash (Optional)Deposit Cash.Match to Bank Receipt.
Record Checks and Cash For each check received, state on the form the name of the paying party, the check number and the amount paid. If the receipt was in cash, then state the name of the paying party, check the cash? box, and the amount paid.
Objective. The objective of cash receipt controls is to ensure that all monies (checks, currency, coin, and credit cards) are properly accounted for and timely deposited.
The most effective way to protect cash at both receipt and disbursement is to have both written protocol on cash handling and separation of duties. Separation of duties means to separate one big job into several smaller jobs, with a different individual performing each.
Your cash receipts journal should have a chronological record of your cash transactions. Using your sales receipts, record each cash transaction in your cash receipts journal. Do not record the sales tax you collected in the cash receipts journal. You must record this in the sales journal instead.
Record any cash payments as a debit in your cash receipts journal like usual. Then, debit the customer's accounts receivable account for any purchase made on credit. In your sales journal, record the total credit entry.
Internal control mechanisms the auditor should check for include documents that establish accountability for the reception of cash and completion of bank deposits, an accurate daily cash summary and deposit slip, requiring daily journal entries that post the amount received to customer accounts and appropriate
Best practices:Record cash receipts when received.Keep funds secured.Document transfers.Give receipts to each customer.Don't share passwords.Give each cashier a separate cash drawer.Supervisors verify cash deposits.Supervisors approve all voided refunded transactions.
In the cash receipts process, the 1) Payment Receipts, 2) Bank Deposit, and 3) Recording roles should be segregated to ensure funds are not intercepted between receipt and deposit of cash and checks payments. When possible, someone other than the Treasurer should receive and document all cash and check receipts.
