This form is a basic Information and Document Control Policy for use by companies wishing to establish control procedures for confidential, sensitive, or proprietary information.
Missouri Information and Document Control Policy
State:
Multi-State
Control #:
US-TS9023H
Format:
Word;
PDF;
Rich Text
Instant download
Description
How to fill out Information And Document Control Policy?
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FAQ
There are four types of records: official records, transitory records, non-records, and personal records. Some records are kept for a short amount of time, and some records have long retention periods. Retention periods for records are approved by Retention and Disposal Schedules.
Retention Period Employers must keep a record of the name, address, and job description of each employee, the rate of pay, the amount paid each pay period, and the number of hours worked each day and each workweek (see Section 290.520 RSMo). These records must be kept for a period of no less than three years.
Permanently retained records should be arranged in an appropriate manner and described in a way that captures the form and content of the records, their filing structure, and their relationships to other records.
The program, conducted by the Office of Secretary of State, is located in the James C. Kirkpatrick State Information Center (KSIC), 600 West Main, Jefferson City. This building houses the records management staff, an imaging department and more than 150,000 cubic feet of governmental records.
At the center of your records management program are your records management policies. These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction.
Tax returns, major financial records You'll want to keep a permanent electronic or hard copy of each year's tax return (including any amendments) and any payments you make to the government. Additionally, it's a good idea to hold on to records of major financial events, such as legal filings or inheritances.
Your best bet is to hang on to your tax returns as long as possible. If you ever face a tax audit, then you'll have all the information you need. You also should consider saving documents that verify the information on your returns for at least seven years, like W-2 and 1099 forms, receipts and payments.
Ownership Records, such as business formation documents, annual meeting minutes, by-laws, stock ledgers and property deeds, should be retained permanently. Accounting Services Records should be retained for a minimum of seven years.
