[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Customer's Name] [Customer's Address] [City, State, ZIP Code] Subject: [Your Business Name] Statement of Services for Past Due/Delinquent Account Dear [Customer's Name], I hope this letter finds you well. We value your business and appreciate the opportunity to serve you. However, it has come to our attention that there is an outstanding balance of [EX.XX] on your account with [Your Business Name] for the services provided to you. We understand that financial circumstances can be challenging, and we want to work with you to find a resolution for this matter. As a responsible business, we must address any overdue or delinquent accounts to maintain a sustainable operation. To bring your account up to date, we kindly request that you remit payment within [number of days, typically 30 days] of receiving this letter. You may choose one of the following payment methods: 1. Online Payment: Visit our website at [Your Business Website] and log in to your account. From there, you can easily make a secure payment using a credit card or electronic fund transfer. 2. Check or Money Order: Please make your check or money order payable to [Your Business Name] and include your account number [Account Number] on the memo line of the payment. Mail it to the address mentioned above. 3. In-Person Payment: You can visit our office during business hours and make a payment in cash, check, or credit card. Our staff will assist you with the process and provide a receipt for your records. Please note that failure to take immediate action to settle this debt may result in further actions, including the involvement of a collection agency or legal proceedings. In the case that you dispute the charges or have any questions regarding your account, we encourage you to contact our customer service department immediately at [Your Customer Service Phone Number] or via email at [Your Customer Service Email Address]. Our team will gladly assist you in resolving any concerns or clarifying any invoice discrepancies. We understand that genuine mistakes can occur, and if there has been an error on our part, we sincerely apologize. Please communicate any issues promptly to ensure a swift resolution. Thank you for your immediate attention to this matter. We value your continued patronage and look forward to resolving this account promptly. We trust that you will fulfill your financial commitment, allowing us to maintain our positive business relationship. Sincerely, [Your Name] [Your Title] [Your Business Name] [Your Business Address] [City, State, ZIP Code]
Michigan Sample Letter for conveying Statement of Services for past due or delinquent account
Description
How to fill out Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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FAQ
What do you include in a debt collection letter? The amount the debtor owes you, including any interest (attach the original invoice as well); The initial date of payment and the new date of payment; Clear instructions on how to pay the outstanding debt (banking details, etc);
What should a late payment letter include? your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
The main body should be informative about the reason behind writing the letter and the pending payment to be made. In conclusion, thank the recipient and then end the main body content. Inclusion of any informal information in the letter should be avoided. Keep the tone of the letter polite and respectful.
This collection letter is another reminder that the amount of [include outstanding amount] due on [include due date] remains unpaid. Please pay this amount as soon as possible / within the stated time frame, X days from the date at the top of this collection letter [include payment instructions].
Hi [Client Name], This is a friendly reminder that your account is now overdue. ing to our records, the amount of $xx is now 7 days past due. In case the invoice wasn't received, a copy is attached.
Here are some of the details a demand letter needs to include: Your information and the debtors' information (contact details, address etc.) The date when the debt began and the amount of money owed. Details and dates of any disputes relating to this payment.
