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Complete and submit Event Approval Request Form at least two (2) weeks prior to event date. Ensure that all fields are completed as they apply to the event.A universal event request form helps you track events globally and streamline the event approval process. All employers can request to host events with schools on Handshake that have granted their company approval and permission. Sponsor is an interested party and employee will be accepting event benefits as a speaker, panelist or resource person. This is permission to hold the event only. Event Approval Form. We ask that event request be submitted at least 30 days prior to event for review and approval. To the best of my knowledge, the information contained on this form is complete and accurate. Complete an online reservation request form through Trojan Event.