Louisiana Employee Payroll Record
Description
How to fill out Employee Payroll Record?
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FAQ
Destroy paper and electronic personnel records and confidential employee data after the retention deadlines have passed. Because employment records contain confidential and sensitive information, employers should establish specific policies and procedures for disposing of records safely.
The OSUP staff coordinates efforts to ensure accurate and timely payments to employees and vendors; to expedite payroll payable liquidation; to establish, maintain and monitor all statewide actions associated with garnished wages; and to assist agency personnel with all phases of the payroll process.
Louisiana, however, has no such laws. An employer may allow its employees to view their personnel files, or it may forbid it. The only requirement is that an employer act consistently.
1) A company is under no obligation to provide anyone, including the affected employee, with a copy of any write-ups, disciplinary notes, the personnel file more generally, etc. 2) The company's notes or write-up is not a legal document, and so have not legal effect per se.
The short answer is 'yes'. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.
An employee's personnel file usually contains information related to their performance, salary, and any investigations of misconduct or medical issues. As a result, these records are generally considered private and can be accessed by only the employer and the employee.
Howevber, the law states that employers must retain employee records in certain situations (for example working time and tax) and employers are advised to retain the records for themselves for six years in case they are sued for breach of contract.
Personal employee information will be considered confidential and as such will be shared only as required and with those who have a need to have access to such information. All hard copy records will be maintained in locked, secure areas with access limited to those who have a need for such access.
Payroll related records should be maintained for at least five calendar years. Agencies are encouraged to review exceptions in existing law or regulations, as well as any federal grant requirements to ensure that any applicable laws, regulations, or grants do not require longer retention periods.
Company Name employee files are maintained by the human resource (HR) department and are considered confidential. Managers and supervisors, other than the HR director and his or her subordinates, may only have access to personnel file information on a need-to-know basis.
