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Try to be as concise as possible yet give a clear picture of the situation. Next, focus on your role in the mistake. Even if you're embarrassed or feel someone else should share the blame, it's important you let your boss know you understand you should have done something different to avoid the situation.
Begin the letter with the date, a salutation, and an introduction of the incident or issue. Provide a short but detailed description without having to add unnecessary terms and phrases. Provide an explanation of the steps you've taken to rectify the error or to complete the missing information.
The key to writing a great letter of explanation is to keep it short, simple and informative. Be clear and write with as much detail as you can since someone else will need to understand your situation. Avoid including irrelevant information or answers to questions the underwriter didn't ask.
How to write a letter of explanationThe date you're writing the letter.The lender's name, mailing address, and phone number.Your full legal name and loan application number.Your explanation, with references to any supporting documents you're including.Your mailing address and phone number.01-Mar-2022
How to write a letter of explanationThe lender's name and address.Your name and your application number.The date you're submitting the letter and expected closing date (if you know it)A short statement that helps an underwriter fully understand your situation in regards to the reason for concern.More items...?
How to write a letter of explanationThe date you're writing the letter.The lender's name, mailing address, and phone number.Your full legal name and loan application number.Your explanation, with references to any supporting documents you're including.Your mailing address and phone number.
How to write a letter of explanationFacts. Include all the details with correct dates and dollar amounts.Resolution. Explain how and when the situation was resolved.Acknowledgment. It's important that the letter outline why the problem won't arise again. Recognize if and how you could have avoided this mistake.
The explanation asked for can be as simple as late payments to something as big as discrepancies in your accounts. You may also have to provide a letter of explanation in situations such as: if you had a late payment on your house. if you had a late payment on your rent.
There is no specific format to the LoE but it should be short, concise and factual (ideally 1 page, maximum 2 pages) and addresses any issues there may be in your application.