A Sample Letter for Cancellation of Contract — Business to Customer in Kansas [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Customer's Name] [Customer's Address] [City, State, ZIP Code] Subject: Cancellation of Contract Dear [Customer's Name], I hope this letter finds you well. I am writing to inform you about the cancellation of our contract, numbered [Contract Number], which was entered into between your business, [Customer's Business Name], and our company, [Your Company Name], on [Contract Date]. After careful deliberation and reviewing our business goals and strategies, we have decided to terminate the said contract. This decision was based on several factors, including market dynamics, project scope reevaluation, and internal restructuring. We understand that this cancellation may cause inconvenience for your business, and we sincerely apologize for any disruption this may cause to your operations. We value the partnership we have had with your business and wish to maintain a positive relationship moving forward. To ensure a smooth transition and minimize any negative impact on your business processes, we are more than willing to assist you during this transition period. We will provide any necessary documentation, data, or information required to help you effectively manage the consequences of this cancellation. Please consider this letter as formal notice of the termination of the contract, effective immediately upon receipt. We kindly request that you acknowledge the cancellation in writing, indicating your understanding of its terms and conditions. Furthermore, we kindly request your cooperation in returning any equipment, materials, or property owned by our company within [number of days] from the receipt of this letter. If you have any questions or require further information, please do not hesitate to contact our customer service department at [Phone Number] or email us at [Email Address]. We are committed to providing any necessary assistance during this transition period and will do our best to address your concerns promptly. Once again, we apologize for any inconvenience caused due to the contract cancellation and appreciate your understanding. We sincerely hope that our businesses can maintain a positive relationship in the future. Thank you for your attention to this matter. Yours sincerely, [Your Name] [Your Position/Title] [Your Company Name]
Kansas Sample Letter for Cancellation of Contract - Business to Customer
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We inform you that we will no longer require the services of name of company, as of date. With this notification, we comply with the minimum notice period required by our agreement. Your company has provided us with good service in the past, however, we decided to terminate our business contract due to reasons.
Dear Client, We regret to inform you that we will no longer be needing your services effective by Date. We've decided to terminate our partnership with Name of client/company due to reasons. Our time together has been valuable, but now it's best we grow independently.
How do I write a termination letter to an employee?Add the employee name, ID number, position, and department.Add the name of manager or supervisor handling termination.Include any severance, benefits, and compensation the employee is entitled to.Detail any company property employee is expected to return.More items...
Client Termination LettersIt's not necessary, or suggested, to include a reason for the termination.Tell the client what they need to do to move forward without you and what could happen if they don't.Termination means it's the end.Send the letter via a traceable delivery method.More items...
Dear Client, We regret to inform you that we will no longer be needing your services effective by Date. We've decided to terminate our partnership with Name of client/company due to reasons. Our time together has been valuable, but now it's best we grow independently.
I am writing to inform you that Company Name is not renewing Agreement Name dated Agreement Date. Brief summary of the reason for not renewing the Agreement. While the Agreement expires on Expiry Date, as per the terms of the Agreement, it automatically renews unless cancelled by cancellation deadline.
Stay calm, rational and polite. Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.
The letter should include:Why you are terminating the business relationship (keep it impersonal)Termination date (make sure this is a good amount of time away)Emergency contact details.Recommendation, handover or referral to another company that will service their needs.Thanks for their custom.
The letter should include the following key points:The purpose of the contract.The contract date.The reason for terminating the contract.Any termination obligations.The date of the letter.
