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Indiana law requires a written reason be given for any termination. Moreover, the exit interview can be eased substantially by the use of a termination letter. The letter can set out a general reason for the action, and handle the details of the termination with an increased degree of professionalism.
When a company ends an employee's job, they typically provide a termination letter, also called a letter of separation, stating the reason for termination and next steps. A termination letter is an official and professional way to document and describe the separation between the employee and employer.
Federally, and in most states, a termination letter is not legally required. In some states, currently including Arizona, California, Illinois and New Jersey, written termination notices are required by law. Some of these states have specific templates employers must use for the letter.
What Is a Separation Notice? A general separation notice is a written communication from an employer or an employee saying that the employment relationship is ending.
Employment separation occurs when the employment contract or at-will agreement between an employee and his or her company comes to an end. Some terminations will be forced by an employer, including getting fired or laid off. Other separations, like retirement or resignation, will be voluntary.
Service letters: Former employees are entitled, upon written request, to a letter stating: 1) the nature and character of their services; 2) their employment dates; and 3) for what cause, if any, they quit or were fired.
TL;DR (Too Long; Didn't Read) A separated employee is one who leaves an employment situation for any reason, whether voluntary or involuntary. A terminated employee is involuntarily let go, usually because of poor performance or lack of work.
In Indiana, employees generally serve at will. This means that you can be fired for almost any reason, or for no reason at all. You can also quit for any reason, or for no reason at all. Can my employer fire me because of my race?
Quitting is still a separation of employment even though it is typically your decision to quit. If your employer asks you to resign your position, you can still list voluntary resignation as the reason for the separation on future applications.