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Frequently Asked Questions (FAQs) and Fact Sheets regarding the Substance Abuse Confidentiality Regulations. 47Register fileDestroy when no longer needed.Individuals have a right to access PHI in a "designated record set. A Medicare contractor requests copies of all orders of wheelchairs from an ordering physician for all patients with DOS from November 1-November 10, 2014. You may have to fill out a form — called a health or medical record release form, or request for access—send an email, or mail or fax a letter to your provider. To expedite the request for records, you must complete items 1 through 10 and item 19 of the form. Incomplete forms will be returned. Get organized before a medical emergency! Use this checklist to get your legal and financial papers in order. Part 2 generally requires a special court order before your records can be shared with law enforcement or a court.