Sample Transmittal Letter

A MEMO (or letter) of transmittal acts to. officially announce the release of the report, give the reader the background necessary to understand the report's importance, and. further establish the relationship between the writer and the reader.

A Transmittal Letter is a business letter and is formatted accordingly, it should include the recipient's address, sender's address, distribution list, a salutation and closing. It typically includes why it should receive the reader's consideration, and what the reader should do with it.

A letter or memo of transmittal conveys the report to the person requesting it, or the primary audience for the report. It provides a context for reading the report. Unlike the report proper, a letter of transmittal may use I and be less formal in tone than the rest of the report.

A transmittal letter is a brief business letter sent along with another type of communication, such as a longer document like a proposal, a response to an inquiry or a payment. It provides a way to let the recipient understands what is being sent, why they received it, and who it is from.

A transmittal or cover letter accompanies a larger item, usually a document. The transmittal letter provides the recipient with a specific context in which to place the larger document and simultaneously gives the sender a permanent record of having sent the material. Transmittal letters are usually brief.

Points:1 / 1Close ExplanationExplanation:Letters of transmittal should address the recipient of the proposal; state the topic and affirm the proposal authorization; describe the project; briefly present major findings, conclusions, and recommendations; and close with appreciation for the assignment or instruction for ...