Hawaii Personnel File Sheet
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How to fill out Personnel File Sheet?
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FAQ
Most, but not all, important job-related documents should go in the file, including:job description for the position.job application and/or resume.offer of employment.IRS Form W-4 (the Employee's Withholding Allowance Certificate)receipt or signed acknowledgment of employee handbook.performance evaluations.More items...
A personnel file may contain documents that fall into one of the following categories of records:Basic Information.Hiring Documents.Job Performance and Development.Employment-Related Agreements.Compensation.Termination and Post-Employment Information.
Applicants must fill out the CL-1 Form. Applications for this certificate can be downloaded at: . Completed applications may be faxed to the Wage Standards Division.
Personnel files usually contain documents that the employee has already reviewed and so he or she is familiar with their content. This includes documents such as job applications, performance evaluations, letters of recognition, training records, and forms that relate to transfers and promotion.
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
The number one item that should not be kept in the employee's personnel file is medical information. Under California regulations, medical information should be kept separate from the personnel file to protect the employee's confidential information.
However, the law does specify that the file must include records that the employer maintains related to the employee's performance or any grievance concerning the employee. Therefore documents such as disciplinary write-ups, records of verbal warnings, reprimands, performance improvement plans, suspensions,
Examples of items that should not be included in the personnel file are:Pre-employment records (with the exception of the application and resume)Monthly attendance transaction documents.Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.More items...
The things to include in an employee's personnel file are:Job application, CV and cover letter.Education and past employment info.Role description.Job offer letter and employment contract.Emergency contact information.Training records.Payroll and benefits information (but not bank details)Performance appraisal forms.More items...?
As an employee, do I have a right to see my personnel files? The short answer is 'yes'. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.
