Hawaii Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal

Subject: Urgent Notice Regarding Outstanding Account and Proposed Legal Action — Immediate Action Required [CLIENT NAME] Dear [CLIENT NAME], We hope this letter finds you in good health and high spirits. We write to bring your attention to the unpaid account balance that remains outstanding for your working partnership with [YOUR COMPANY NAME]. It appears that despite multiple reminders and attempts to reach an agreement, the payment has not been made, causing significant financial strain for our business operation. Account Outstanding Details: Invoice Number: [INVOICE NUMBER] Due Amount: [AMOUNT] Due Date: [DUE DATE] We fully understand the challenges faced by many during these unprecedented times caused by the global pandemic. However, as a responsible business, it is crucial to emphasize the importance of timely payment for services rendered, enabling us to continue offering exceptional products and services to our valued clients like yourself. Given the significant delay in remitting the payment and considering the repeated attempts made to reach an amicable solution, we are regrettably left with no choice but to propose a withdrawal of all services currently being availed by your esteemed organization. Your continued failure to pay the outstanding balance has compelled us to protect our business interests and allocate our resources towards more responsible clients who uphold their financial obligations. We would like to provide you with an opportunity to rectify this matter promptly. In order to avoid the proposed withdrawal, we humbly request that you settle the outstanding invoice within [NUMBER OF DAYS, e.g., 14 days] from the date of this letter. Payment can be made through [ACCEPTED PAYMENT METHODS, e.g., bank transfer, credit card, check], and all details are provided below for your convenience: Payment Options: Bank Name: [BANK NAME] Account Name: [ACCOUNT NAME] Account Number: [ACCOUNT NUMBER] Routing Number: [ROUTING NUMBER] Swift Code (for international transfers): [SWIFT CODE] Upon receipt of the payment, we will immediately acknowledge your commitment and consider the matter resolved. Please ensure to include the invoice number [INVOICE NUMBER] as a reference when settling the payment to avoid any confusion. However, if we do not receive the payment within the specified timeframe, we have no alternative but to initiate legal proceedings to recover the overdue amount. Such actions may include but are not limited to filing a formal complaint with the appropriate authorities and engaging the services of a debt collection agency or legal counsel. This may result in additional costs and tarnished business relations, which we sincerely hope to avoid. We genuinely value the business partnership shared with you over the years and believe that this unfortunate situation can be resolved through mutual understanding and timely action. We kindly request your immediate attention to this matter and the prompt resolution of the outstanding invoice. If you have any concerns or queries regarding the payment details, or wish to discuss a payment plan, please do not hesitate to contact our accounts department at [EMAIL ADDRESS or PHONE NUMBER]. We are committed to finding a mutually acceptable solution that allows us to continue our business relationship. Your immediate attention to this matter is highly appreciated. We sincerely hope that we can resolve this issue promptly and amicably, allowing both parties to move forward in a positive direction. Thank you for your cooperation. Yours sincerely, [YOUR NAME] [YOUR COMPANY NAME] [CONTACT INFORMATION]