Subject: Hawaii Sample Letter for Directive — Establish, Change, or Reaffirm Procedures Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. The purpose of this communication is to inform you about the implementation of new protocols/procedures within our organization/applicable department, in alignment with our commitment to excellence and continuous improvement. [Organization/Department Name] has always strived to maintain and enhance efficiency, productivity, and the overall well-being of its employees. As part of our ongoing effort, we have analyzed our existing procedures and identified areas where improvements can be made to better serve our mission and ensure seamless operations. To this end, we are introducing/adjusting/reaffirming the following procedures, effective from [date]: 1. [Procedure 1]: [Provide a brief description of the procedure being established, changed, or reaffirmed. Include any necessary instructions or guidelines.] 2. [Procedure 2]: [Describe the second procedure in the same manner as Procedure 1.] (if applicable) 3. [Procedure 3]: [Describe any additional procedures following the same format.] (if applicable) These procedures have been designed after careful consideration and consultation with all stakeholders involved. We believe that their implementation will contribute significantly to improving the overall workflow, transparency, and quality of our services. In order to ensure smooth transition and adherence to the new procedures, we request your full cooperation and support. It is essential that all employees/teams affected by these changes familiarize themselves with the updated guidelines and take necessary measures to implement them effectively. To assist you in comprehending the revised procedures, we have prepared a detailed document outlining each step and providing examples where applicable. This document has been shared with all respective managers and supervisors, who will be responsible for cascading the information down to their respective teams. It is vital that any questions or concerns arising from the implementation be directed to the appropriate channel, such as your immediate supervisor or the designated contact person for this initiative. Please keep in mind that the success of these procedures largely depends on our collective efforts to embrace change and adapt accordingly. As an organization, we are committed to supporting you through this transition and providing any necessary resources to facilitate a smooth operational shift. We appreciate your understanding, flexibility, and dedication towards achieving our shared goals. Your commitment to excellence is what allows us to continue striving for progress and better serve our clients/partners/community. Thank you for your time, cooperation, and contribution to making [Organization/Department Name] a place where efficiency thrives and success is achieved collectively. Best regards, [Your Name] [Your Position/Designation] [Organization/Department Name] [Contact Information]
Hawaii Sample Letter for Directive - Establish, Change, or Reaffirm Procedures
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FAQ
Directive Letter has the meaning given to it in Section 36.6 (Directive Letters). Directive Letter means an order issued by the Department in accordance with Section 14.02 directing the Developer to perform Work.
How to Communicate Policies and ProceduresInform employees up-front.Ask for feedback.Introduce final product.Ask employees to review employee handbook or policy manual.Provide training where required.Request employee sign-off.
1. Use respectful words such as "please" when giving orders to your employees. Although they are obliged to follow your instructions, you will establish goodwill that will make your job as manager easier. Employees are more likely to respect a manager who shows them respect as well.
Explain the policy change in specific, clear language. Explain when the new policy will take effect, the consequences of not following the policy, and any details that the employee or client will need to carry out the change. Thank the client or employee for her time and cooperation.
It should be clear and precise, without any doubts. You must also make sure to mention all the requirements in the letter precisely. The letter must have an order of request containing all the essential details of the project or the task, including the period for completing the assignment.
State, summarize, or enclose a copy of the policy. Itemize the essential elements, if appropriate. Close by expressing appreciation and reiterating the importance of the information you have conveyed. Offer to respond to questions and problems.
How to Write a Directive Letter. Clearly state your request or indicate what needs to be done and give as much detail as necessary for the task, project, or other assignment to be accomplished. If a problem needs to be resolved, clearly indicate what the problem is and, if desired, how you would like it to be solved.
A directive is defined as an order or an official instruction. When your boss orders you to call a client, this is an example of a directive.
Guides. Get to the point immediately by stating the new or changed policy. Explain the reasons for the policy and its benefits for both employees and the company. Employees will respond more positively when they understand the reasons for the policy and if they believe that it protects everyone's best interests.
