Georgia Employment Personnel Files and Evaluations Package
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How to fill out Employment Personnel Files And Evaluations Package?
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FAQ
There are numerous federal and state laws that govern retention of employment records. Employers must ensure that all records are maintained, either in hard copy or electronically, for the minimum period of time required.
Employee files should also include documents related to recruiting and hiring, such as: Job applications. Resumes and cover letters. Educational transcripts. Letters of recommendation and references. Job descriptions. Interview notes. Job offer letters and employment contracts.
California. Employers affected: All employers subject to wage and hour laws. Employee access to records: Employee or former employee has right to inspect personnel records relating to performance or to a grievance proceeding, within 30 days of making a written request for records.
Can I have copies of my personnel files? It depends. Employers may only allow you to view your documents and they may not allow you to make copies. If they do allow you to make copies, you may have to do it by your own means, meaning that you may have to provide your own paper and pay for the copies being made.
Employers affected: All employers who are subject to hours and wages. Employee access to records: An employee or former employee has the right to inspect personnel records relating to performance or a grievance proceeding within 30 days of making a written request for records.
Employers in Georgia are free to adopt a ?Use-It-or-Lose-It? vacation policy. A Use-It-or-Lose-It vacation policy means that an employer does not have to pay employees for unused vacation leave at the end of the year.
A personnel file contains basic HR and payroll information that an employee is already familiar with, like job applications, employment contracts, and performance reviews.
The employer must maintain the record for at least seven years and then properly dispose of the record. Likewise, Georgia law requires that employers maintain all employment records, including applications and other materials relating to prospective employees, even if not hired, for 2 years.