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Confidential Employee InformationPersonal data: Social Security Number, date of birth, marital status, and mailing address. Job application data: resume, background checks, and interview notes. Employment information: employment contract, pay rate, bonuses, and benefits.
An employee acknowledgement or policy acknowledgement form is a simple form employees are asked to sign to acknowledge that they have reviewed and understood the company's policies as expressed in onboarding material, the employee handbook, or documentation announcing policy changes.
Georgia Separation Notice Required for Any Separation from Employment. In Georgia, the Department of Labor requires that a Separation Notice be provide to any employee who leaves employment, regardless of the reason. The Georgia Department of Labor updated the Separation Notice form effective July 16, 2021.
Vacation Policies Since, Georgia's state law does not mandate paid or unpaid vacation there is also no mandate for payment of accrued vacation time. Employers have the freedom to set up their own vacation accrual policy, or not allow vacation to accrue.
The purpose of an acknowledgment is for a signer, whose identity has been verified, to declare to a Notary or notarial officer that he or she has willingly signed a document.
Personal employee information will be considered confidential and as such will be shared only as required and with those who have a need to have access to such information. All hard copy records will be maintained in locked, secure areas with access limited to those who have a need for such access.
Although HR professionalsunlike medical professionals, religious functionaries or attorneysare not subject to any overarching legally mandated duty of confidentiality, they are required by laws regulating the workplace to ensure and maintain the confidentiality of some types of employee information.
Generally, an employer can disclose private information only if the disclosure is required by law or if there is a legitimate business need. Take, for example, an employer who has information about the dangerous mental state of one if its employees.
A rule that employee handbooks and their contents are confidential and may not be disclosed to third parties violates the Act, unless tailored to protect specific employer proprietary information unrelated to terms and conditions of employment.
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