This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Florida Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition Introduction: Drafting a comprehensive agreement for the use of exhibit space or booth at an exhibition in Florida requires careful consideration of various factors. This checklist aims to guide you through the process, ensuring that your agreement covers all essential aspects. By adhering to this checklist, you can protect yourself and promote a successful and compliant exhibit experience. Below, you'll find key elements to incorporate in your agreement. 1. Event Details: — Clearly state the name, date, and location of the exhibition. — Include the duration of the exhibit space use, including setup and breakdown periods. 2. Description of Exhibit Space or Booth: — Provide a detailed description of the exhibit space, including its layout, size, and any specific facilities or amenities included. — Specify if the space is indoor, outdoor, or a combination. — If multiple exhibitors are sharing a booth, mention the allocated space dimensions for each. 3. Payment Terms: — Establish the total fees and payment schedule, including any deposit requirements, installment options, and due dates. — Outline acceptable payment methods and whether any discounts or additional charges apply. — Include the consequences for late or non-payment. 4. Exhibit Restrictions and Guidelines: — Outline any specific rules, regulations, or limitations imposed by the exhibition organizer, venue, or authorities. — Specify permissible activities, display materials, noise levels, or any other restrictions exhibitors must adhere to. — Include restrictions on booth design, signage, and exhibit setup. 5. Insurance and Liability: — Clarify the insurance requirements for exhibitors, including general liability coverage, worker's compensation, and property coverage. — Specify the obligations of exhibitors regarding insurance certificates and provide the deadline for submission. — Establish indemnification clauses, outlining each party's responsibility in case of damage or injury. 6. Cancellation and Refund Policy: — Clearly state the cancellation policy, including any deadlines for notifying the organizer. — Define the refund or credit policy for exhibitors who cancel within a certain period or fulfill their commitments. — Address the organizer's right to cancel the event and its potential impact on exhibitors. 7. Intellectual Property and Advertising: — Specify the rights and limitations regarding the use of intellectual property, trademarks, and copyrights during the exhibition. — Outline any electronic or print advertising opportunities available to exhibitors and the associated costs or requirements. — Address any exclusivity clauses or non-compete agreements, limiting the presence of competing exhibitors. 8. Additional Services and Amenities: — Mention any additional services or amenities provided by the exhibition organizer, such as electricity, Wi-Fi access, furniture rentals, or promotional materials. — Clearly state whether these services incur extra charges, and provide details on ordering procedures or special requests. 9. Dispute Resolution and Governing Law: — Specify the preferred jurisdiction and governing law that will apply in case of any dispute. — Outline the dispute resolution mechanism, such as arbitration or mediation, and the procedures to follow. — Include attorney's fees and costs clauses, defining which party is responsible for such expenses. Types of Florida Checklists for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition: 1. Florida Checklist for Indoor Exhibit Space Agreement 2. Florida Checklist for Outdoor Exhibit Space Agreement 3. Florida Checklist for Shared Booth Agreement 4. Florida Checklist for Virtual Exhibit Space Agreement 5. Florida Checklist for Trade Show Exhibit Space Agreement Note: Adapt this checklist as needed, seeking legal counsel to ensure compliance with Florida laws and regulations.
