This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Delaware Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition: When participating in an exhibition in Delaware, it is crucial to have a clear and comprehensive agreement for the use of exhibit space or booths. This checklist will guide you through the essential elements to include in such an agreement, ensuring both parties' rights and obligations are adequately protected. 1. Introduction: — Clearly state the names and addresses of the parties involved, i.e., the exhibition organizer and the exhibitor. — Include the title "Agreement for Use of Exhibit Space or Booth at ___________ Exhibition" to identify the specific event. 2. Exhibition Details: — Specify the name, location, and date(s) of the exhibition taking place in Delaware. — Mention the allocated exhibit space or booth number, size, and any additional facilities or services included. 3. Term and Termination: — Define the duration of the agreement, including move-in and move-out dates. — Specify the circumstances under which the agreement may be terminated, such as breach of terms, non-payment, or cancellation by either party. Establish any associated penalties or refunds. 4. Rental Fees and Payment Terms: — Clearly state the rental fees for the exhibit space or booth. — Indicate the due dates for payment, installment options (if applicable), and accepted payment methods. — Include any additional charges for utilities, services, or extra equipment requested. 5. Insurance: — Specify the insurance requirements for exhibitors and the minimum coverage amount. — Determine if the exhibition organizer or the exhibitor will provide insurance. — Outline any exceptions, limitations, or liability waivers regarding loss, damages, or accidents. 6. Booth Specifications and Setup: — Describe the specifications, limitations, and guidelines for booth design, materials, and layout. — Determine if the exhibitor can make modifications, hang banners, or use additional lighting. — Discuss any restrictions on noise level, booth height, or obstructions that could affect neighboring exhibitors. 7. Exhibit Operation and Staffing: — Determine the exhibition hours and ensure exhibitors' attendance during these hours. — Specify the number of staff allowed inside the booth and any restrictions on solicitation outside the booth area. — Highlight any restrictions on noise, demonstrations, or offensive materials. 8. Indemnification and Liability: — Establish both parties' obligations to indemnify and hold harmless against third-party claims arising from their actions. — Define the limitations of liability and indicate that each party is responsible for their property and actions. 9. Force Mature: — Include a provision addressing circumstances beyond the parties' control, such as natural disasters, strikes, or acts of terrorism, and how these events will be handled. 10. Governing Law and Jurisdiction: — Specify that the agreement will be governed by Delaware law. — Outline the designated jurisdiction or venue for any disputes or legal actions that may arise. Different Types of Delaware Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition: — Standard Agreement: A comprehensive agreement template covering all the essential elements mentioned above. — Customized Agreement: An agreement tailored to suit specific requirements, including additional provisions, specific terms, or unique circumstances. — Multi-event Agreement: A master agreement that covers multiple exhibitions organized by the same entity within a predetermined timeframe, eliminating the need for separate agreements for each event. By incorporating this Delaware checklist into your agreement, you can ensure clear expectations, protect your rights, and foster a successful collaboration between exhibition organizers and exhibitors.
