Authorization is the process of endowing or conferring a person with legal power or sanction to do something specific. This form authorizes certain employees to get petty cash from the organization. It is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Delaware Signature Authorization for Pickup of Petty Cash
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How to fill out Signature Authorization For Pickup Of Petty Cash?
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FAQ
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
Withdrawals made to the petty cash fund will be recorded as expenses. The journal entry that needs to be recorded is a debit (increase) to the appropriate expense accounts and a credit (decrease) to petty cash.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
Petty cash appears within the current assets section of the balance sheet. This is because line items in the balance sheet are sorted in their order of liquidity. Since petty cash is highly liquid, it appears near the top of the balance sheet.
The petty cash amount may appear as the first or second item listed in the current asset section of the balance sheet. However, the petty cash amount might be combined with the balances in the other cash accounts and their total reported as Cash or as Cash and cash equivalents as the first current asset.
The form is filled out by the petty cash custodian, documenting the reason for a petty cash payment and the amount of the payment, as well as the date. At a minimum, it is signed by the custodian, and preferably also by the cash recipient.
The voucher information may come from the petty cash book. An accounting staff person reviews and approves the form and sends a copy to the accounts payable staff, along with all vouchers referenced on the form.
The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.
Accounting for Petty Cash Vouchers At month-end, the information in the vouchers is compiled to create a journal entry to credit the petty cash account and debit a variety of expense accounts (depending upon the uses to which the cash was put).
The name of the payer. The amount of cash received. The payment method (such as by cash or check) The signature of the receiving person.
