Connecticut Personnel File Access Log
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FAQ
Company Name employee files are maintained by the human resource (HR) department and are considered confidential. Managers and supervisors, other than the HR director and his or her subordinates, may only have access to personnel file information on a need-to-know basis.
Personnel records from one's place of employment are confidential and are sometimes protected from disclosure by the right to privacy. See Board of Trustees v. Superior Court (1981) 119 Cal. App.
Connecticut employers are only required to keep personnel files for one year following the termination of an employee's employment.
How long should I keep employee personnel files? You should keep an employee's personnel files for six years after the employee has left your organisation. The reason for this is that up until six years has passed, the former employee may sue you for breach of contract in the county court.
Confidential FilesNormally personnel records are kept within a locked file cabinet that only certain people have access to. You should make sure that these files are only available to the people that have a legitimate and valid reason to look at the files.
Under the law, information in a public employee's personnel file may be withheld only when the information sought by a request does not pertain to legitimate matters of public concern and is highly offensive to a reasonable person. A subsequent decision clarified that both prongs must be met to satisfy the exemption.
As an employee, do I have a right to see my personnel files? The short answer is 'yes'. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.
Summary: A staff employee's confidential file contains documents not directly related to the employee's job and may contain personal information. The confidential file is part of an employee's personnel record.
An employee's personnel file usually contains information related to their performance, salary, and any investigations of misconduct or medical issues. As a result, these records are generally considered private and can be accessed by only the employer and the employee.
Connecticut employers are only required to keep personnel files for one year following the termination of an employee's employment.
