Subject: Request for Additional Material Safety Data Sheet (MSDS) Information — California Dear [Recipient's Name], I hope this letter finds you well. I am writing to request additional Material Safety Data Sheet (MSDS) information pertaining to the products provided by your company, as we strive to maintain a safe working environment in compliance with the California regulations. We kindly request your assistance in providing the following details: 1. Product Name: Please provide the complete name or specific identifier for the product we are referencing, ensuring accuracy and clarity. 2. Product Code or ID: If applicable, please include any product codes or unique identifiers associated with the requested MSDS. 3. Manufacturer Information: We kindly ask for the manufacturer's full contact information, including name, address, phone number, and email address if available. This will aid us in establishing direct communication for any clarifications or further inquiries. 4. Product Composition: Kindly provide a detailed breakdown of the product's composition, including chemical substances and their respective concentrations. This information is vital for hazardous material assessment, risk management, and adherence to California's health and safety regulations. 5. Physical and Chemical Properties: Please be so kind to furnish us with the physical and chemical properties of the product, such as odor, color, physical state, flash point, boiling point, solubility, and any other relevant properties. These details are crucial for the proper storage, handling, and disposal practices. 6. Health Hazards: We request comprehensive information regarding the potential health hazards associated with the product. Include details about acute and chronic health effects, toxicity levels, and any specific precautions or safety measures that must be taken. 7. Handling and Storage Guidelines: Kindly provide detailed instructions for the proper handling, storage, and transportation of the product. This includes precautions to avoid accidents, spills, or exposure to personnel, as well as recommendations on suitable containers, storage temperatures, and compatibility with other substances. 8. First Aid Measures: We kindly ask for a complete outline of recommended first aid measures in case of accidental exposure, ingestion, inhalation, or contact with the product. Include information on symptoms, required medical attention, and appropriate emergency response procedures. 9. Disposal Considerations: Please provide clear instructions for the proper disposal of the product, its packaging, and any associated waste materials. We aim to comply fully with applicable California waste management regulations and minimize any potential environmental impact. 10. Emergency Contact Information: Finally, we kindly request that you include emergency contact information, such as a 24-hour helpline or emergency response hotline. This will enable us to promptly access expert guidance or assistance in case of unexpected incidents or emergencies involving the product. We appreciate your prompt attention to this matter and the provision of the requested MSDS information. The safety and well-being of our employees, as well as compliance with California health and safety regulations, are of utmost importance to our organization. Thank you for your cooperation. We look forward to receiving the additional MSDS information shortly. Should you have any questions or require further clarification, please do not hesitate to contact us. Yours sincerely, [Your Name] [Your Position/Title] [Company/Organization Name] [Contact Information]
California Sample Letter Requesting Additional Material Safety Data Sheet Information - MSDS
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To obtain SDS, get them from the manufacturer.They may be sent with the chemical order (paper copy or e-mail attachment).Otherwise, go to the manufacturer's website and download it or request a copy.
The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.
Use Guidelines. Chemical Safety's SDS and GHS database is a free service available to organizations of all types. For-profit organizations are granted permission to access Chemical Safety's SDS Search from Chemical Safety's website.
A Material Safety Data Sheet (MSDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with the chemical product. It is an essential starting point for the development of a complete health and safety program.
The Hazard Communication Regulation (Cal/OSHA, section 5194; Federal OSHA 29 CFR 1910.1200) requires that the chemical manufacturer, distributor, or importer provide safety data sheets (SDSs) (formerly MSDSs or material safety data sheets) for each hazardous chemical to downstream users to communicate information on
Employers, as well as chemical manufacturers, distributors and importers, have less than six months to replace Material Safety Data Sheets (MSDS) with new Safety Data Sheets (SDS). As a reminder, effective June 1, 2015, all Material Safety Data Sheets (MSDS) must be replaced with new Safety Data Sheets (SDS).
MSDS updating frequency is every 3 years or when significant new data is available before 3 years elapsed. This means that revised MSDS must be available if there is a change in the hazard classification of the substance. Or if there is a change in method of handling, storing, or personal protection against its hazard.
Any updated SDS should be sent within three months of any new and significant information regarding the given hazardous chemical. So, yes, safety data sheets do expire. The expiration depends on the discovery of new and significant information.
The requirement to provide material safety data sheets (MSDSs) to employers who buy their hazardous chemicals from a retail outlet and who request an MSDS for the purchased chemical is a requirement of the standard for these types of distributors if they are transmitting hazardous chemicals to downstream employers.
A manufacturer, importer, supplier, or employer shall check the accuracy of a Safety Data Sheet (SDS) based on the actual circumstances and update it as needed. A Safety Data Sheet shall be reviewed at least every 3 years. Records of SDS updates such as content, date, and version revision, shall be kept for 3 years.
