Arizona Sample Letter for Request for Documents
Description
How to fill out Sample Letter For Request For Documents?
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FAQ
The Regulations say that when you receive a request, you should: always respond in writing, regardless of whether the request was made verbally or in writing; tell the requester whether you hold any information; and. make that information available, unless an exception applies.
It must be in writing and signed by the person making the request; It must state that the request is being made pursuant to the FOIA; It must reasonably describe the records being requested; It must state the category of the requester for fee purposes (i.e., commercial, media, educational, all other);
Dear Public Official: Pursuant to the [your state's public records law], I would like to obtain a copy of the following public records: [Be sure to describe the records sought with enough detail, or as the statute indicates, for the public agency to understand the request and be able to respond.]
There are several things that can happen if you or your organization fail to properly comply with a FOIA request: >Personal and Agency Litigation ? Failure to comply with a FOIA request can result in a lawsuit being filed against you or your agency to compel the release of the requested information.
Sample FOIA Request Letter Dear FOIA Officer: This is a request for records under the Freedom of Information Act [or Privacy Act]. I am requesting [please describe the documents you seek in as much detail as possible. Include any file names or file numbers, if applicable.
Go to .azoca.gov and click on public records and then links. If you do not have access to a computer or the Internet, look in the front of the phone book for government listings. Step 4: Once you have determined what records you want to inspect and where they are located, you must request the public records.
Make your request as specific as possible Where possible, ask for specific information or ask clear questions. Avoid vague or general statements. Try to include details such as dates and names, if you can. You may want to include the reason why you are asking for the information.
