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Receiving the Summons. The defendant must be served before the court will hear your case.This video is an overview of the steps involved in serving a defendant with court papers. Ask the process server to return the completed Affidavit of Service to you once the other side is served. Tape that copy of the signature to the third page, as well as the cash register receipt or other proof of mailing. Review the instructions carefully and complete the form. " Fill in ALL information requested on the form before proceeding. After the server has mailed the documents they must complete and sign the Proof of Service by. Mail Court Papers to the Other Party. Use the Proof of Personal Service–Civil (form POS-020) if the documents were personally served.