Subcontractor Agreement Template

Most Construction contractors (both primes and subs) must be licensed with the Arizona Registrar of Contractors; some exemptions apply. To become a licensed contractor, you must submit an application showing you have passed one or more written exams, met appropriate experience requirements, and have sufficient bonding.

In Arizona, and in four other states, sales of building materials to contractors are exempt from the sales tax, with the tax being imposed upon a prime contractor's gross receipts from the contracting project. Subcontractors that work for a taxable prime contractor that is liable for the sales tax are exempt.

A subcontractor agreement is a contract between contractors or project managers and subcontractors. This solidifies any agreement between the two parties and assures work. Subcontractors should read the subcontractor agreement and assure specifics to protect themselves from unfair risk.

Each subcontractor should complete Form W-9 before they begin any work. On the form, the subcontractor identifies their business structure type (sole proprietorship, corporation, etc.). Form W-9 also asks for the subcontractor's name and Taxpayer Identification Number (TIN).

A subcontractor has a contract with the contractor for the services provided - an employee of the contractor cannot also be a subcontractor.

Scope of Work. A subcontractor agreement should always specify the scope of work. Supply Chain. Defense & Indemnification. Insurance, Bonds, & Liens. Warranty. Arbitration. Conditional Payment.

Define the needs of the project. Finalize the provisions of the agreement, such as the due dates. Clarify the terms for payment. Write a draft of the contract and send it to the subcontractor for her review. Decide on a method to handle disputes, should one arise between you and the subcontractor.

Scope of the Project. Timing for Completion: Duration of Work Clause. Payment and Billing Clause. Independent Contractor Notice. Non-Disclosure Agreement. Non-Complete Clause. Work for Hire Inclusion. Responsibilities for Insurance for Accidental Damages.

Start with procurement standards. Execute all subcontracts prior to starting your projects. Help those who help you. Award the job to the lowest fully qualified bidder. Use contract scope checklists. Make sure you have tight clauses. Meet to review the proposed subcontract.