[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Your Boss's Name] [Company Name] [Company Address] [City, State, ZIP] Subject: Disputing the Recorded Hours of Work Dear [Your Boss's Name], I hope this letter finds you well. I wanted to address a matter of concern regarding the recorded hours of work that have been attributed to my name for the past [specific period of time]. I have noticed discrepancies between the hours I personally tracked and those reflected in the company's records. Furthermore, I take pride in my attention to detail and my dedication to fulfilling my job responsibilities. However, I believe there has been an error in tracking and recording the hours I have diligently spent working for the company. I have kept a meticulous record of the time I have devoted to my tasks, and after careful review, I am confident that there is an inconsistency in the reported hours. To provide you with a comprehensive understanding of my concern, I have listed below the instances where the recorded hours do not align with my own records: 1. [Date/Shift]: According to the company's records, I am reported to have worked [specific number of hours] on this day. However, my personal timekeeping shows that I worked [specific number of hours], which is a discrepancy of [specific number of hours]. 2. [Date/Shift]: The company's records indicate [specific number of hours] for this day, whereas my documented hours worked amount to [specific number of hours], resulting in a discrepancy of [specific number of hours]. These discrepancies have a significant impact on my wages, as well as the accuracy of my work and overall employee productivity. I kindly request your assistance in rectifying this situation promptly. I propose the following steps be taken to resolve this issue: 1. Review the timesheets, clock-in/out records, and any other relevant documentation to identify the source of the discrepancy in hours worked. 2. Allow me an opportunity to present my documented hours worked for each specific day in question. 3. If necessary, involve a representative from the Human Resources department to ensure fairness and objectivity throughout the investigation and resolution process. 4. Upon reaching a mutual agreement regarding the accurate hours worked, amend the company's records accordingly and ensure accurate compensation for the specific period in question. I believe in upholding transparency and fairness within the workplace, and I trust that you share the same values. I appreciate your attention and understanding in this matter. Furthermore, I am confident that through open communication and collaboration, we can address and resolve this issue swiftly and amicably. Thank you for your prompt attention to this matter. I look forward to hearing from you soon to discuss further steps in resolving this discrepancy. Sincerely, [Your Name]
Alaska Sample Letter for Letter to Boss Disputing Amount of Hours Worked
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Detail your current schedule and a schedule that might work better for you instead. If applicable, provide reasoning for the reduction in hours. Describe the benefits of reducing your hours and how extra duties might be delegated. Thank the manager again for their time and consideration.
In essence, they are business letters so you should begin with your address and the date. The name and title of the contact person should come next if you can locate them, otherwise begin with the name of the company and its street address. Finally, after your salutation, you can begin the body of your letter.
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