[Your Name] [Your Address] [City, State, ZIP Code] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Assignment and Transfer of Stock Certificate — [Company Name] Dear [Recipient’s Name], I hope this letter finds you in good health and high spirits. Firstly, I would like to express my gratitude for your prompt attention to this matter. I am writing to formally request the assignment and transfer of stock certificate issued by [Company Name]. I, [Your Name], am the rightful owner of #[Stock Certificate Number] that represents [Number of Shares] shares in [Company Name]. Due to personal circumstances, I have decided to assign and transfer my ownership of the aforementioned stock certificate to [Recipient's Name]. Along with this letter, I have enclosed the original stock certificate, duly assigned and endorsed, for your records. I kindly request you to update the stock registry to reflect the change in ownership. The details of the transfer are as follows: Assignor (Transferor): — Name: [Your Name— - Address: [Your Address] — City: [Your City— - State: [Your State] — Zip Code: [Your ZIP Code] Assignee (Transferee): — Name: [Recipient's Name— - Address: [Recipient's Address] — City: [Recipient's City— - State: [Recipient's State] — Zip Code: [Recipient's ZIP Code] In order to complete the transfer process, I would appreciate it if you could provide guidance on any necessary documents or procedures that require my attention. Moreover, please inform me of any transfer fees or additional requirements that may apply. I kindly request your prompt assistance to ensure a smooth and efficient transfer process. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information or have any questions. Thank you for your attention to this matter, and I look forward to receiving your confirmation of the successful transfer of ownership. Yours sincerely, [Your Name]
Alaska Sample Letter for Assignment and Transfer of Stock Certificate
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FAQ
In finance, a letter of transmittal is a type of cover letter that accompanies a document, such as a financial report or security certificate. Within financial markets it is used by a security holder to accompany certificates surrendered in an exchange or corporate action.
What is a Letter of Transmittal? A Letter of Transmittal is a form generally used for an exchange of stock and/or cash payment.
If you hold stocks in physical certificate form and want to sell them, you will have to send the certificate to your broker or the company's transfer agent to execute the sale. You probably will need to get your signature guaranteed. Once the brokerage firm has the stock certificates, the sell order can be executed.
In order to cash in the stock, you need to fill out the transfer form on the back of the certificate and have it notarized. Once complete, send the notarized certificate to the transfer agent, who will register the stock to you as owner.
A transmittal or cover letter accompanies a larger item, usually a document. The transmittal letter provides the recipient with a specific context in which to place the larger document and simultaneously gives the sender a permanent record of having sent the material. Transmittal letters are usually brief.
Don't use correction fluid or stick labels on the form. 1 Consideration money. ... 2 Full name of Undertaking. ... 3 Full description of Security. ... 4 Number or amount of Shares, Stock or other security. ... 5 Name(s) and address of registered holder(s) ... 6 Signature(s) ... 7 Name(s) and address of person(s) receiving the shares.
What is a Letter of Transmittal? A Letter of Transmittal is a form generally used for an exchange of stock and/or cash payment. 2. Why did I receive it? The company in which you hold stock, Penseco Financial Services Corporation (?Penseco?), has merged into Peoples Financial Services Corp.
As you draft your letter of transmittal, adhere to these guidelines: Follow proper business letter. Maintain a professional tone. Clarify the purpose of the letter (to notify the recipient that the report is enclosed) Offer any specific details necessary for the reader to understand why the report was written.