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Keep your rejection letter short and sweet. One to two paragraphs that include all of the critical information will suffice. Let them know that they won't be moving forward, that you appreciated their time, add any additional information that you feel is necessary, and then move on.
Always include the following in your rejection responses: Say thank you. It takes a lot of work to plan interviews.Show your interest in the company. Remind them why you're interested in the company and that you'd like to be considered for future roles.Ask for feedback.Leave contact information.
A thorough rejection email should touch on the following elements: #1 Say thank you. Always thank a candidate for their time and interest in your company. #2 Humanise it. Always use the applicant's first name and the title of the position. #3 Where possible, give feedback.#4 Invitation to apply again.
Basic template for the polite rejection of an application Thank you for your application for position and your interest in our company. We have received a large number of applications and, unfortunately, we cannot shortlist yours at this time. Please do not take our rejection as a depreciation of your skills.
Here's how to reject a candidate without hurting anyone's feelings. Let the candidate know ASAP. Many hiring managers wait until the end of the hiring process before they notify unsuccessful candidates.Pick up the phone.Keep it brief.Personalize, personalize, personalize.Be honest.Ask for feedback.