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If an employee is being separated due to poor performance or a policy violation, describe the infraction briefly. You don't need more than a sentence to outline consistent tardiness, for example. Simply name the violation as the reason for dismissal and include the effective date.
Sample Employee Termination Letter Due to Prolonged Absence. Dear [Employee Name], We're sorry to inform you that you will no no longer work for [Company Name] as of [Termination Date]. The reason for your termination is due to your prolonged and unexplained absence from work.
Dear Michael Smith, This letter is to inform you that your employment as Sales Associate at Retail Company will be officially terminated effective February 28, 2023. You have been terminated due to excessive tardiness. ing to company policy, an employee should not exceed 7 days of coming late to work in a month.
If you see that their attitude to maintaining regular attendance has not changed, then you are completely liable to terminate this employee's position at the company. Allow your employee to have a maximum of three chances, giving them written warnings in the form of official letters each time.
Dear [Employee Name]: As of the date of this letter, you have been absent from work since [date of last day of work or last day of approved leave]. Because your absence has not been approved, and we have not heard from you, we have determined that you have abandoned your position.