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A well written memo begins with a clear and succinct purpose statement. The purpose statement usually begins with words such as ?I am writing to inform you?? or ?The purpose of this memo is to summarize?? Usually the author of the memo is writing not merely to inform but in order to make a formal request of some kind.
The purpose of a memo is usually found in the opening paragraph and includes: the purpose of the memo, the context and problem, and the specific assignment or task. Before indulging the reader with details and the context, give the reader a brief overview of what the memo will be about.
A memo is usually a page or two long, single spaced and left justified. Instead of using indentations to show new paragraphs, skip a line between sentences. Business materials should be concise and easy to read.
A memo format typically includes the following sections: Heading. Recipient. Sender. CC or additional recipients. Date. All memos must invariably include the date of writing the memo. Subject line. Message body. This section states the message in one, two or three short paragraphs. ... Attachments (optional)
The intro should clearly state the purpose of the memo so the reader immediately understands what it's about. If the memo is meant to respond to or follow up on a certain topic or situation, include that in the first paragraph]. [Bullet point #1 to list important information].