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As advised at our meeting on [date], your performance has not improved and continues to be unsatisfactory. This is a final written warning. If significant improvement in your behavior is not achieved by [date] and you continue to [behave inappropriately], we may terminate your employment.
_________] Dear [Mr./Ms. Last Name]: This letter shall serve as a formal written reprimand and is to confirm in writing our discussion of [date] concerning your unacceptable [performance and/or conduct] and to establish my expectations which I have outlined in a Corrective Action Plan to be commenced immediately.
If a reply isn't expected or required, then say nothing and write nothing. Only if asked, then say ?Yeah, I got the warning letter and I understand it.? Saying or doing anything more will just mess things up for you down the line. If a reply is expected, then write in a polite but non-specific way.
It is best to respond in writing and for you to keep a copy. You should include your version of events and how you intend to remedy the problem or arrange a meeting with your employer to discuss this with you. If you believe a warning is unfair, you should give a full explanation of why.
Only if asked, then say ?Yeah, I got the warning letter and I understand it.? Saying or doing anything more will just mess things up for you down the line. If a reply is expected, then write in a polite but non-specific way.