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Things to Consider While Writing a Warning Letter to Employees Mention the date of warning. Write the company name with the name of the person issuing the letter. Include the subject. Write the name of the employees. Mention the details of the violation.
We are issuing a written warning because you have failed to meet the performance we expect of you, as outlined in your terms of employment. Specifically, [clearly state the unacceptable behavior or conduct] on [date]. On [date], you received a verbal warning for [state the unacceptable behavior or conduct].
A clear and concise employee written warning states and numbers each infraction and includes: The incident date(s) The name of the person's supervisor. The name of the person's HR representative. Person's name. Person's job title. A clear account of the verbal warnings given. The conduct they need to change.
Warning Letter to Employee for Negligence: Dear Rajesh, It has been brought to our attention that you have been negligent in carrying out your duties as per the terms of your employment contract. As you are aware, the company has certain standards that all employees are expected to meet.
Please acknowledge. Dear Sir, It is brought to the notice of Management that you are not performing your job as per the guidelines given by your seniors and committing lot of mistakes in your day to day works, either by your negligence or lack of knowledge.