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The letter may mention what happens if the individual fails to do so. If no response is received in 30 days, send another letter or e-mail informing the former employee that the company will exercise its rights under the law for a criminal charge of theft, a civil action seeking the value of the items or both.
My name is [Your Full Name], and I am the [Your Job Title] at [Company Name]. As you are no longer employed with our company, we need to retrieve the company property issued to you during your time here. If the property is not returned by the specified deadline, we may take legal action or withhold your final pay.
Employers can choose to take legal action. Not being able to recoup the cost of unreturned property via payroll deduction does not mean all is lost, as employers have the option of filing a lawsuit against an employee.
When someone leaves your organization, you need to ensure that they return any company property that they may have in their possession. To do so properly, we recommend using a Return of Company Property Letter that can be sent to employees so that they know what property they have and how to return it.
In that case, you can bring a civil claim in the county court for breach of contract. This type of claim may result in an award of damages or an injunction requiring the employee to return the equipment.