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When someone leaves your organization, you need to ensure that they return any company property that they may have in their possession. To do so properly, we recommend using a Return of Company Property Letter that can be sent to employees so that they know what property they have and how to return it.
We are concerned that you have not yet returned [list item(s) not returned] [contrary to clause [] of your contract]. This/These item(s) remain(s) the property of the Company. We request that you return the above item(s) to us immediately, and in any event, no later than 4pm on [date].
My name is [Your Full Name], and I am the [Your Job Title] at [Company Name]. As you are no longer employed with our company, we need to retrieve the company property issued to you during your time here. If the property is not returned by the specified deadline, we may take legal action or withhold your final pay.
Employers can choose to take legal action. Not being able to recoup the cost of unreturned property via payroll deduction does not mean all is lost, as employers have the option of filing a lawsuit against an employee.