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Before using QuickBooks, an investor must create a chart of accounts, enter a property as a Class, a tenant as a Customer, and rent as an Item. To create a traditional rent roll with QuickBooks, an investor must also create custom defined fields for items such as security deposit, move-in date, and late fees.
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A rent roll spreadsheet provides details on rental units such as the unit number and current lease details. By having the individual unit and lease changes in one document, a rent roll serves as an easy way to get a snapshot of the gross rental income on a property.
In summary, a rent roll typically includes information about the property itself, unit data, tenant data, rental income summaries, tenant names and contact information, lease start and end dates, security deposits, CAM reimbursements, rented square footage, space descriptions, and other information.
The rent roll will include information about the tenant and the specific property they are renting, like their monthly rent, any additional fees they pay, security deposit owed to the landlord, the lease start and end date and any rent concessions given by the landlord.