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In order to estimate CAM fees for the year and then divide the total into monthly payments, add up the actual CAM costs at year-end. At the end of the year, the actual CAM costs are added up. If the total cost is less than what the tenants paid, you should return the difference.
For example, suppose a property has 50,000 SF of Gross Leasable Area and one tenant occupies 10,000 SF or 20% of the total space. So, if total CAM charges were $100,000, the tenant's proportionate share would be 20% or $20,000. At the end of each year, the property owner will tally up the exact operating expenses.
Based on the CAM reconciliation, the property owner calculates the variance between the estimated charges collected and the actual expenses paid. This reveals whether there was an underpayment or overpayment by tenants.
The CAM Reconciliation process includes poring over all leases to determine whether tenants owe the landlord money, or vice versa. Additionally, the reconciliations also involve notifying tenants of any amortized capital expenses they may owe to the landlord, per the terms of the lease.