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It should include: Description of unacceptable behaviors. Consequences of violating the policy. Your company's commitment to complying with federal, state and local anti-discrimination laws. Explanation of how and to whom employees can submit complaints internally.
You'll want to address the person by name, include the date at the top of the letter, and your name, address, and phone number at the bottom. After the salutation, state the following: A description of the events or incidents you believed to be discriminatory, and when they occurred.
Report discrimination to a local Fair Employment Practices Agency (FEPA). If the discrimination breaks both a state and federal law, the FEPA will also send your complaint to the EEOC. Use the EEOC's directory of field offices to find the FEPA near you.
Include the following in your complaint letter: Your name, address and telephone number. The name, address, and telephone number of your attorney or authorized representative, if you are represented. The basis of your complaint. ... The date(s) that the incident(s) you are reporting as discrimination occurred.
Be sure to include: The time, date, and location where the discrimination occurred. The names of all the people who were involved, and their role. The names of all people who witnessed or overheard the discrimination, and what you believe those people saw or heard. A detailed account of everything that happened.