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What to include Meeting date, time and location. Names of the committee or other group holding the meeting, the Chair and Secretary. List of those present, including guests in attendance, and any recorded regrets/absences. A record of formal motions and outcomes.
The style and content of meeting minutes will vary depending on the organization and how it's structured. Regardless, you should always include the basics, like date, time, and participants. But many organizations will also benefit from having other, optional items like supplementary documents and action items.
2. What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., ?regrets?) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.
What to include in meeting minutes Why the meeting happened. First and last names of attendees. The date and time of the meeting. Projects assigned during the meeting and their deadlines. Decisions employees and leadership made during the meeting. Any corrections to previous meeting minutes. Motions that passed or failed.
Keep it concise The presence or absence of a quorum. The name and title of who is recording the minutes. A summary of actions taken. A summary of votes with details about when motions are adopted and the breakdown. A note of documentation present. A summary of discussion points.