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The letter should include clear details about what the behavior was, how it violated company policies, and any consequences that may result from future occurrences. Additionally, it should provide guidance on how the employee can improve their behavior moving forward.
I am writing to inform you that you are required to attend a disciplinary hearing in [Place] on [Date] at [Time]. The purpose of the hearing is to consider an allegation of [misconduct OR gross misconduct] against you.
Notice of disciplinary hearing letter: possible warning [Today's date] Dear [name of employee] ... [give details]. I enclose the following evidence: [list of enclosed evidence]. The possible consequences arising from this hearing might be: [give possible consequences]. ... [Name of manager]
To start the process of the disciplinary enquiry, a notice of enquiry is given to the employee, this is to notify you that you are to attend a disciplinary hearing. Five days' notice must be given to the employee before the hearing.
Guideline: Notice of a Disciplinary Hearing The employee must be notified of the allegations in a form and language that he/she can reasonably understand; The employee must be allowed a reasonable time to prepare (usually 48 hours is considered sufficient, but this should be extended in complex matters);