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Termination letters should be professional, clear, precise and accurate. The letter should include "the reason for the separation, request for any company items/equipment to be returned, reference to COBRA rights [and] indication to arrange any further visits to the business through human resources.
Dear (employee name), This letter is to inform you that your employment as (name of position) at (company name) is officially terminated effective (date of termination). You have been terminated due to the following reasons: (A detailed list or explanation of why you are terminating the employee.
Dear [Employee Name], This letter confirms our discussion today informing you that your employment with [Company Name] is terminated effective immediately due to [reason for termination]. [Insert details regarding coaching, warnings and other related documentation].
It's also important that you present the information you have to the employee. Be clear and unwavering, and explain why you decided to terminate them. Also, make sure you actually say the words ?We're terminating you? or ?We're letting you go.? Don't use ambiguous language.
What to include in your employee termination letter Employee name. ... The date of termination. ... Reason(s) for the employee's termination. ... Documented disciplinary action prior to termination. ... Employee benefits. ... Employee acknowledgment of termination. ... Terminated employee's forwarding address. ... Instructions for their last paycheck.