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You should start the letter by providing your own details, including your full name, address, and contact information. Next, add the date on which you are writing the letter. Address the letter to the appropriate authority and write the address of the Income Tax Department.
However, if you don't agree with the letter, it's important for you to respond. Write to explain why you disagree and include any information and documents you want the IRS to consider. Mail your reply to the address shown in the letter along with the bottom tear-off portion of the letter, if provided.
I am writing to you today about [reason for the letter]. I wanted to explain the situation to avoid miscommunications on both sides. [Two to three sentence explanation of the situation]. I apologize for any inconvenience this situation may have caused and hope to rectify it going forward by [plan to resolve the issue].
Ing to the IRS, your letter should include the following: Taxpayer's name, address, and contact information. A statement expressing your desire to appeal IRS's findings to the Office of Appeals. The tax period in question. A list of the items you do not agree with and the corresponding reasons.
How to write a letter of explanation Facts. Include all the details with correct dates and dollar amounts. Resolution. Explain how and when the situation was resolved. Acknowledgment. It's important that the letter outline why the problem won't arise again. Recognize if and how you could have avoided this mistake.