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The math is rudimentary but subtle. Here are the expense and revenue variance analysis formulas: Revenue Variance = Actual ? Budget. Expense Variance = Budget ? Actual.
Schedule variance is part of Earned Value Management and helps project managers determine if a project is ahead of or behind schedule and by how much. To calculate SV, subtract your project's planned value (PV) from its earned value (EV): SV = EV ? PV.
To insert a new variance function using a sample data set (a smaller sample of a larger population set), start by typing =VAR. S( or =VARA( into the formula bar at the top. If you're working with a population data set (the entire data set), type =VAR. P( or =VARPA( instead.
You must explain what occurred to cause the variance, whether positive or negative. Best practices dictate that you should use unemotional language and be short and concise. Indicate the variance you're speaking about.
Calculate the variance by subtracting the actual amount from the planned amount. So if the budget was $3,600 for an expense in a given month, and you spent only $3,100, then that's a positive variance of $500.