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8 Steps to Creating an Efficient Variance Report Step 1: Remove background colors of your variance report. ... Step 2: Remove the borders. ... Step 3: Align values properly. ... Step 4: Prepare the formatting. ... Step 5: Insert absolute variance charts. ... Step 6: Insert relative variance charts. ... Step 7: Write the key message.
You must explain what occurred to cause the variance, whether positive or negative. Best practices dictate that you should use unemotional language and be short and concise. Indicate the variance you're speaking about.
Use a consistent presentation, such as stating the variance, then the reason behind it, and the resulting potential or actual effect on the company's performance. Whether you are comparing one month of actual results to another or budget to actual performance makes a difference.
While there might be other ways of producing variance analysis, this is perhaps the most common approach and simply involves placing the budgeted values in one column and placing actual results in an adjacent column followed by the variance in the third column.
In accounting, a variance is a difference between a budgeted, planned, or standard cost and the actual amounts on the financial statements. While there are multiple types of variances, the most common variances include prior year to current year balances or budgeted to actual amounts.